We are always looking for reliable to-do and task management software to help keep personal work, ministry follow-ups, partner care, and team workflows organized — especially tools that work well on mobile and sync across devices. Lately, we’ve been trying out TickTick. But we’re curious what you use and recommend.
Here are a few tools folks have found helpful as alternatives or complements to TickTick:
• Taskade — A flexible list/board/outline tool with real-time collaboration. Works on iOS, Android, web, and desktop. (https://www.taskade.com)
• Todoist — A popular, cross-platform task manager with simple UI, natural language entry, and project organization. (https://todoist.com)
• Microsoft To Do — Free, integrates well with Outlook/Teams, great for simple task lists and reminders. (https://todo.microsoft.com)
• Notion — More than a to-do app — combines notes, databases, and task tracking in customizable workspaces. (https://www.notion.so)
• Asana or Trello — More project-oriented, great for larger ministry teams needing workflows, boards, and assignments. (https://asana.com, https://trello.com)
What app or software do you use to stay organized (for daily tasks, ministry follow-ups, partner tracking, goals, etc.)? What do you like about it? Any tips or templates you’d share?
Your input could help others find a tool that fits their rhythm and context.
I’ve been using Remember The Milk for over a decade and find it great. It has lots of filter options, great email integration, and much more.
I have been using MS ToDo (previously known as Wunderlist) for the past 15 years. This was the one app that MS thought was worth buying out. I like it for the ability to do the following items…
1) Set a reminder for all my “Due Dates” – think visa, work permit, 90-day reporting, Passports, Driver Licenses, Birthdates, Wedding
2) I also use if for my prayer digest… there are some folks that are on a daily ‘repeat’, weekly, monthly, or it can be more grandular i.e. the 2nd Tuesday of every month.
3) I do use if for daily tasks that need my attention
4) I can share my ToDo list with my wife and we create a shopping list.
We built our own using AI…
I’ve used Todoist for several years and then moved to ClickUp about six years ago. I wanted a platform that supported group/team projects and messaging within the system.
It’s almost infinitely configurable, has a robust free version, connects to almost everything, has its own AI, etc.